New location for Conejos County proceedings

Deputy Controller

Job Title
Deputy Controller
Job Code
R11128
Job Series
Controller
FLSA Status
Exempt
OCC Group
Professional Services (PS)
Signature of the State Court Administrator approval available on file in the Human Resources Division.
General Statement Of Duties

The Deputy Controller is responsible for assisting the Department Controller in managing accounting operations, financial reporting, building and maintaining compliance functions to ensure accuracy and accountability. This position analyzes complex accounting matters, makes high level decisions and manages accounting functions to support effective stewardship of resources for the Colorado Judicial Department.

Essential Functions Of the Position

To perform this job successfully, an individual must be able to perform each essential function listed below satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary based on assignment.

  • Assists the Department Controller in all accounting functions and oversees the Accounting Unit in the Controller’s absence to ensure continuity of operations and alignment with the Department’s mission, vision, and values.
  • Oversees and ensures timely and accurate processing of accounting transactions in compliance with generally accepted accounting principles (GAAP), government accounting standard board (GASB) pronouncements, Judicial Branch Fiscal Rules, statutory requirements, and other authoritative guidance.
  • May prepare, review, and approve financial transactions, including disbursements, receipts and deposits, journal entries, and intra-governmental transfers.
  • Develops, updates, and improves fiscal rules, processes, and procedures to ensure compliance with GAAP, GASB pronouncements, state statutes, and other regulatory requirements while enhancing operational efficiency and effectiveness.
  • Supervises and manages staff by planning, scheduling, and assigning work; establishing goals and priorities; recruiting for vacant positions; conducting performance evaluations; and providing training, coaching, and timely feedback to direct and indirect reports.
  • Provides oversight and technical support for the implementation and maintenance of judicial systems with financial and accounting impacts, ensuring data accuracy and proper integration with the judicial financial system and other applicable systems..
  • Oversees and monitors customer service requests directed to the Accounting Unit, ensuring accurate guidance and timely responses,
  • Leads and assists in the preparation of quarterly and year-end financial reports, grant reporting, exhibits, account analyses, reconciliations, and adjustments to ensure accuracy and compliance with accounting standards.
  • Designs and delivers training for external and internal stakeholders, including judicial districts and Accounting Unit staff; assesses training needs, develops materials, selects appropriate delivery methods, researches issues, and provides effective solutions.
  • Coordinates and responds to audit requests from internal and external auditors, including the Judicial Internal Audit, Office of the State Auditor, external auditors, and federal agencies; provides documentation, reviews and evaluates processes and recommendations, and implements corrective actions as required.
  • Attends meetings and completes training as required.
  • Performs other duties as assigned.
Supervisor Responsibilities

Work requires managing and monitoring work performance by directing multiple groups of employees across more than one business function within an organization unit, including making final decisions on hiring and disciplinary actions, evaluating program/work objectives and effectiveness, and realigning work and staffing assignments, as needed. The work performed by majority of employees is complex.

Minimum Education

Education and Experience Equivalency:
Graduation from an accredited college or university with a bachelor’s degree in accounting or related field which must have included the completion of at least 18 semester hours of accounting or finance courses.

Work-related Experience:
At least five (5) years of work-related experience in accounting, finance, or auditing, including two (2) years in a lead or supervisory capacity.

Licenses and Certifications:
None.

Preferred Qualifications:
Experience in public sector accounting and the state of Colorado CORE accounting system.

Distinguishing Factors

Human Collaboration:
Interactions and communications may result in recommendations regarding policy development and implementation. May also evaluate customer satisfaction, develop cooperative associations, and utilize resources to continuously improve customer satisfaction.

Freedom to Act & Impact of Actions:
Employees normally perform assignments according to your own judgement requesting Supervisory assistance only when necessary. Special projects are managed with little oversight and assignments may be reviewed upon completion. Performance reviewed periodically.

Knowledge & Skills:
Recognized authority in an area of expertise related to the work. Technical expertise is sought out by others across the organization. Incumbent can apply technical skills in a wide and often unpredictable range of contexts.

Fiscal Responsibility:
Position has major fiscal responsibility.

Physical Demands

Physical Effort Requirements:
Exerts up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull, or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally.

Work Environment

Work Environment/Locations:
Office or similar indoor environment.
Exposures:
None.