Colorado Judicial Branch
Vendor Resources
Welcome to Vendor Resources
Prospective and current vendors can find key information about contract opportunities, department contacts, compliance expectations, and the tools needed to navigate our processes. Learn how to connect with specific judicial districts, explore frequently asked questions, and get guidance on working with our ordering system through Forum.
Team Roles
Purchasing
The Purchasing Unit is responsible for securing goods and services statewide in a way that ensures cost-effectiveness, transparency, and high quality. By following standardized policies and fostering strategic partnerships, the unit helps vendors and Judicial staff navigate purchasing processes efficiently while maximizing the value of public funds.
Email: FSDpurchasing@judicial.state.co.us
Contracts Management Unit (CMU)
The CMU supports vendors and Judicial staff by providing expert guidance on contract drafting, administration, and compliance with state laws and agency policies. CMU ensures business needs are met through well-structured agreements, helps resolve contract issues, and supports the use of the Forum system for managing contract processes.
Vendor Liaisons
The Vendor Liaison Unit at the State Court Administrator’s Office is dedicated to supporting probation departments and service providers throughout Colorado’s Judicial Districts. The team engages in various initiatives to support vendor relationships, streamline communications and serve as a centralized point-of contact, and provide guidance, training, and technical assistance to the network of service providers.
Frequently Asked Vendor Questions
How do I get a contract with Judicial?
How do I get a contract with Judicial?
Procurement Rules
Judicial Branch Procurement Rules
As a separate branch of government, the Colorado Judicial Branch is not governed by the Colorado Procurement Code or State Procurement Rules. Instead, we follow our own Purchasing Fiscal Rules, which outline the policies and procedures for making purchases with public funds.
These rules are designed to:
- Ensure fair and equitable treatment of all vendors;
- Promote effective, competitive purchasing practices;
- Maximize the value of Judicial Branch resources.
The rules apply to purchases made by Colorado’s courts, probation offices, and the State Court Administrator’s Office using public funds, unless specific grant conditions require otherwise. Construction services and certain independent offices are excluded.
Competitive Bidding Opportunities
The Colorado Judicial Branch uses the Rocky Mountain Bidnet Electronic Bidding System to announce competitive purchasing opportunities for goods and services. Vendors must be registered on Bidnet in order to view and respond to these solicitations. For additional information and to register, visit Rocky Mountain Bidnet.
Further questions can be directed to the Purchasing team: FSDPurchasing@judicial.state.co.us
How do I find information about upcoming vendor events or contact a specific district?
How do I find information about upcoming vendor events or contact a specific district?
Upcoming Vendor Events
State wide virtual event (summer)
The Family Law Programs Unit of the State Court Administrator's Office is coordinating a virtual lunch & learn for judicial officers and court staff to learn more about available co-parenting smartphone/computer/tablet applications. Specifically, applications that can be used by separated parents to create and/or manage parenting time schedules and communicate about their children's needs. Vendors will be provided approximately 10 minutes and are expected to provide an overview of application features and pricing for parents.
Interested vendors must email Joel Borgman (joel.borgman@judicial.state.co.us) by May 23rd and include a link to their website. The lunch & learn date will occur during the summer of 2025 and the specific date will be selected after May 23rd. Vendors will be provided a WebEx link to attend and the session will be recorded and posted internally for judicial staff unable to attend the live presentation.
Please note that this is not a solicitation and the judicial branch does not intend to purchase services from any vendor.
Contact information
Search for trial courts by county
Search for probation departments
How do I handle Criminal History Checks?
How do I handle Criminal History Checks?
Criminal History Checks (CHCs)
Colorado Judicial Department Policy requires that any individual providing services to the Department pursuant to a Judicial contract first pass a CHC. Contractors will be solely responsible for ensuring the CHC process is completed for its employees prior to providing the Department with services, unless a Contractor’s Judicial contract states otherwise*; see below for additional information and CHC resources.
Contractor Provided CHCs
Contractors are responsible for completing the CHC process for all its employees that will provide services to the Department under a Judicial contract. The Department does not require the use of any particular CHC service provider, if other appropriate resources are selected by a Judicial Contractor.
Please see the CHC Contractor Checklist for a guide to completing CHCs.
For convenience, the Department has an arrangement with American Data Bank (ADB), which is a consumer reporting agency and CHC service provider. If you wish to use ADB’s services, please see the information below.
ADB Resources
- Standard Fee (all fees paid directly by requestor to ADB): $36.95
- Link to obtain background check via ADB’s Complio System: Complio Login
- In case of questions:
Phone: 1-800-200-0853
Hours: M-F 7AM-6PM MST; Sat 8AM – 5PM MST
Email: complio@americandatabank.com
CHC Resources
- New CHC Policy Process includes the following:
- How CHCs may be performed - Vendor provided vs Judicial provided
- CHC minimum standard guidance
- CHC Vendor Appeal Form
*Department Provided CHC Exception
In limited circumstances, and only if a Judicial contract specifies that the Department will carry out Contractor’s CHCs, Contractor is required to enter all employees providing services under a Judicial contract as contacts into Forum and initiate CHCs through the same system. Visit the relevant links below for more information.
Who do I contact if I am a probation vendor?
Who do I contact if I am a probation vendor?
The Vendor Liaison Unit at the State Court Administrator’s Office is dedicated to supporting probation departments and service providers throughout Colorado’s Judicial Districts. The team engages in various initiatives to support vendor relationships, streamline communications and serve as a centralized point-of contact, and provide guidance, training, and technical assistance to the network of service providers.
Questions about Forum?
Questions about Forum?
Check out the Forum support page
Link to Forum Login page
If you have further questions, please contact the Vendor Liaison team.
Email: vendorsupport@judicial.state.co.us
How do I access the Colorado Vendor Self Service Portal?
How do I access the Colorado Vendor Self Service Portal?
The State of Colorado provides a Vendor Self Service (ColoradoVSS) website which enables vendors to view, receive, and respond to solicitations online. Most State agencies, along with many institutions of higher education, post solicitations for goods, services, and construction projects on ColoradoVSS.
Please note that the Colorado Judicial Department does not use ColoradoVSS for solicitations. Instead, it utilizes BidNet (see FAQ about contracts for more information). However, as a Judicial vendor, you may still find ColoradoVSS useful for establishing and managing your vendor account information related to payments.
If you choose to create a vendor profile in ColoradoVSS, please follow the instructions on the VSS website to ensure your vendor details—such as payment address and contact information—are accurate and up to date. Registration is free, and you will be able to manage your account independently. Please be aware that the Judicial Department cannot assist with changes made through ColoradoVSS.
Alternatively, for vendor account management directly with Judicial, you may contact the Department Representative listed in your contract.
What are the Purchase Order (PO) Terms and Conditions?
What are the Purchase Order (PO) Terms and Conditions?
Current and Previous Purchase Order Terms and Conditions