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When an attorney leaves an organization, both the attorney and the organization will retain access to the case until the attorney or the organization takes one of the actions below to transfer ownership.  

The transferring attorney keeps the case: The attorney will receive a new system account in the new organization and should file a “Notice of Change of Address - Attorney” under this new account. This filing will transfer the case to the new organization.

The current organization keeps the case: The organization should file a “Substitution of Counsel”.  This filing will keep the case at the existing organization and update counsel of record.

Neither the transferring attorney nor the existing organization will continue representation: The attorney should file a “Notice of Withdrawal" or "Motion to Withdraw”. This will remove case access from the attorney and the organization.

Yes, but each account must be tied to an organization. And as an attorney, you can have more than one account tied to your bar number and housed in different organizations. However, if you choose to maintain multiple accounts, there are several important caveats to note with cases you initiated through LexisNexis (historical cases) that were imported into the Colorado Courts E-Filing system.

The courts case management system does not tie your bar number to an organization. Therefore, when you have multiple accounts, the system will not know by default which account should be tied to which organization in your historical cases. As a result, until you file a document in these historical cases through one of your accounts, the following limitations will apply in each case:

• Staff within your organizations will not have access to the case’s suppressed and protected documents.
• Staff within your office will not have access to a suppressed case or a probate case.
• Opposing counsel will not be able to E-Serve you in the case.  

After you or your staff files into these historical cases using one of your accounts, the system will then be able to tie the historical cases to the proper organization. This will restore your staff's access to protected and suppressed documents and to suppressed cases and probate cases, as well as opposing counsel’s ability to E-Serve you. 

In addition, your email address will be your user ID. Your email address must be unique for each account. Thus, if you wish to maintain different accounts, you must use a different email address for each.