Welcome to the Procurement and Vendor Liaison Unit

Procurement Unit

The Procurement Unit supports the Colorado Judicial Department by ensuring that all purchases are made with integrity, transparency, and consistent quality. We are committed to safeguarding public funds, maximizing value, upholding high standards, and fostering clear, responsive communication with vendors throughout the state.

Procurement Contact Information

Email: FSDpurchasing@judicial.state.co.us

Phone: 720-625-5000

Vendor Liaison Unit

The Vendor Liaison Unit at the State Court Administrator’s Office is dedicated to supporting probation departments and service providers throughout Colorado’s Judicial Districts.  The team engages in various initiatives to support vendor relationships, streamline communications and serve as a centralized point-of contact, and provide guidance, training, and technical assistance to the network of service providers.

Vendor Liaison Contact Information

Email: vendorsupport@judicial.state.co.us

Criminal History Checks (CHCs)

Colorado Judicial Department Policy requires that any individual providing services to the Department pursuant to a Judicial contract first pass a CHC.  Contractors will be solely responsible for ensuring the CHC process is completed for its employees prior to providing the Department with services, unless a Contractor’s Judicial contract states otherwise*; see below for additional information and CHC resources.  

Contractor Provided CHCs

Contractors are responsible for completing the CHC process for all its employees that will provide services to the Department under a Judicial contract.  The Department does not require the use of any particular CHC service provider, if other appropriate resources are selected by a Judicial Contractor.
Please see the CHC Contractor Checklist for a guide to completing CHCs.
For convenience, the Department has an arrangement with American Data Bank (ADB), which is a consumer reporting agency and CHC service provider.  If you wish to use ADB’s services, please see the information below.

ADB Resources

• Standard Fee (all fees paid directly by requestor to ADB): $36.95
• Link to obtain background check via ADB’s Complio System:  Complio Login
• In case of questions: 
  Phone: 1-800-200-0853
  Hours: M-F 7AM-6PM MST; Sat 8AM – 5PM MST
  Email: complio@americandatabank.com

CHC Resources

• New CHC Policy Process includes the following:
  • How CHCs may be performed - Vendor provided vs Judicial provided
  • CHC minimum standard guidance
• CHC Vendor Appeal Form

*Department Provided CHC Exception
In limited circumstances, and only if a Judicial contract specifies that the Department will carry out Contractor’s CHCs, Contractor is required to enter all employees providing services under a Judicial contract as contacts into Forum and initiate CHCs through the same system.  Visit the relevant links below for more information.

• Forum login
• Forum training resources
• Forum user guide for CHCs

Current and Previous Purchase Order Terms and Conditions

• Purchase Order Terms and Conditions (8/7/24 - Present)
• Purchase Order Terms and Conditions (6/22/23 - 8/7/2024)

Procurement Rules

Judicial Branch Procurement Rules

As a separate branch of government, the Colorado Judicial Branch is not governed by the Colorado Procurement Code or State Procurement Rules. Instead, we follow our own Purchasing Fiscal Rules, which outline the policies and procedures for making purchases with public funds.  

These rules are designed to:

• Ensure fair and equitable treatment of all vendors;
• Promote effective, competitive purchasing practices;
• Maximize the value of Judicial Branch resources.

The rules apply to purchases made by Colorado’s courts, probation offices, and the State Court Administrator’s Office using public funds, unless specific grant conditions require otherwise. Construction services and certain independent offices are excluded.

Competitive Bidding Opportunities

The Colorado Judicial Branch uses the Rocky Mountain Bidnet Electronic Bidding System to announce competitive purchasing opportunities for goods and services. Vendors must be registered on Bidnet in order to view and respond to these solicitations.  For additional information and to register, visit Rocky Mountain Bidnet.